The Logistics Coordinator will assist the Directors of Logistics to ensure that the competition runs smoothly and the key logistical framework is accurate and timely. This individual is passionate about schedules, meticulous, detail-oriented, and exhibits a calm demeanour in the face of abrupt or unplanned challenges.

Commitment required:

  • Must attend CaseIT 2022 Fall Recruitment Onboarding from 11 AM - 2 PM on October 31, 2021
  • Must attend regularly scheduled meetings with the Directors of Logistics 
  • Option to attend regularly scheduled Competition Execution Team meetings
  • Must attend additional Preparation Sessions (as required) with the Competition Execution Team
  • Must attend CaseIT 2022 OC Team Session on November 14, 2021
  • Must attend CaseIT 2022 weekly OC Team Sessions (3 hours per week) from January - February 2022
  • Must attend CaseIT 2022 Competition Week from February 20 – 25, 2022
  • Approximately 5-10 hours of commitment per week

Core responsibilities include, but are not limited to:

  • Assisting with the preparation for the logistics training sessions
  • Transcribing spreadsheet logistics into Google Calendar and nametags
  • Assisting with the preparation and assembly of key case-related materials
  • Preparing logistical materials used across the competition
  • Assisting in planning transportation during competition week

Additional responsibilities that you are accountable for executing during the CaseIT competition week:

  • Venue Logistics: Ensuring registration areas, place settings, equipment and stages for the Welcome Ceremony and Awards Banquet event venues are set up prior to the execution of the event. 
  • Deliberation: Assisting with all deliberation-related tasks for the short and long cases, including case and deliberation materials delivery, food and beverage delivery, and technical support.
  • Hospitality: Assisting with the compilation and delivery of hospitality-related components including competitor gifts, sponsor gifts, welcome packages, and judges’ packages.
  • Presentation Room: Managing the case presentation room logistics, including the rules overview, timing presentations, and welcoming industry professional judges.
  • Case Presentations: Ensuring that all teams are in the right place at the right time, presentation USBs and slide decks are ready to go, and escalating time-sensitive issues.
  • Registration: Managing an organized flow of information and welcoming competitors, coaches, sponsors, students, judges, and industry professionals to each CaseIT event.
  • Usher: Ensuring that all competition teams are abiding by competition rules by overseeing competitor holding rooms, judges holding rooms, and presentation areas, and communicating instructions to all stakeholders of the competition so that they understand exactly where and when they are expected to be during the competition week.
  • Sponsor Supervisor: Identifying and interacting professionally with sponsors and industry professionals, ensuring all questions are answered, informational materials are provided, and requests are fulfilled.

Additional qualifications:

  • Strong verbal and written communication skills
  • Ability to adapt to changing circumstances and priorities
  • Experience in organizing or competing in a case competition is an asset
  • Intermediate knowledge of Google Sheets & Microsoft Excel
  • Detail-oriented and a quick learner

Successful completion of this role provides:

  • Demonstrated capabilities in collaborating in a team environment under high pressure
  • Proven skills for managing change and communicating effectively with stakeholders
  • Immersive understanding of event management and execution processes
  • Lasting connections with team members, student attendees, global competitors, and industry professionals
  • Pride in being a part of the largest MIS international case competition